Document Management
Document Management is a systematic approach to managing and digitizing paper-based processes. It encompasses the creation, storage, management, and retrieval of documents in a digital format, significantly enhancing accessibility and efficiency.
What Document Management Delivers
Increased Productivity
Streamlines document handling, reduces time spent on searching for documents, and enables quick sharing and collaboration.
Enhanced Security & Compliance
Offers robust security features, ensures data protection, and helps in meeting compliance standards.
Cost & Space Efficiency
Reduces the need for physical storage and cuts down on printing and paper costs, contributing to cost savings and environmental sustainability.
Improved Collaboration
Facilitates easy access to documents from anywhere, fostering better collaboration among team members.
Embrace the digital revolution with advanced document management solutions. Transform your business with efficient, secure, and cost-effective document handling.
Make Paperwork Easy
Document management means transforming the way businesses handle their paperwork. These systems digitize and automate traditional paper-based tasks, significantly reducing manual work and the chance of errors. With features like electronic forms, digital signatures, and automated routing, document management systems streamline processes like approvals, requests, and filing. This not only accelerates workflow but also makes data entry and retrieval more efficient. By integrating with other digital tools, these systems enhance collaboration, enabling teams to work together seamlessly, regardless of location. Overall, document management simplifies paperwork, making it more manageable, efficient, and accessible.
What Can You Do With Document Management?
Document management systems revolutionize how businesses handle and use documents, offering streamlined organization, enhanced security, and the ability to automate and integrate workflows for improved efficiency and collaboration.
Seamless Integration
Integrate with existing business applications for a cohesive workflow.
Real-time Collaboration & Editing
Allows multiple users to work on documents simultaneously, enhancing teamwork and productivity.
Advanced Search & Retrieval
Quickly locate documents using sophisticated search features, saving valuable time and effort.
Mobile Accessibility
Access and manage documents on-the-go with mobile device compatibility.
Customizable Workflows
Tailor workflows to fit specific business needs, ensuring flexibility and efficiency.
Enhanced Decision Making
Document management systems provide businesses with quick and easy access to accurate, up-to-date information, enabling informed decision-making.
Client Testimonials
Onyx have repeatedly been very swift to respond and to solve any IT issues we have had and I would recommend them every time. With a confident, knowledgeable and co-operative team, Onyx quickly get to the cause of any problem and many times they have actually resolved issues before we have been aware of them.
Signs Express Norwich
Let's Get Your Documents Digitised
As businesses evolve in a rapidly changing digital landscape, adopting a robust document management system is crucial for staying competitive and efficient. These systems not only streamline operations but also ensure data security and compliance, key elements in the future of business. Embrace this transformation and stay ahead by signing up for a consultation today, where you can explore tailored solutions for your unique business needs.
FAQ
Document management is the use of a system or programme to store, organise, and keep track of digital documents and digital copies of paper documents. Onyx offers a wide range of document management services, such as scanning, electronic archiving, document indexing, and safe access. We help businesses get rid of unnecessary paper, make their records easier to find, and keep them safer.
Good document management can make your business much more efficient by cutting down on the time you spend looking for documents, speeding up the time it takes to get documents, and lowering the cost of actual storage. By making sure proper records management and entry controls are in place, it also helps keep documents safe and in line with government rules.
Encryption, safe access controls, and full audit trails are just a few of the strong security measures that Onyx uses in our document management services. These steps meet industry standards for data security and privacy and keep your documents safe from people who shouldn’t be able to see them.
Of course. The goal of our document management system is to assist companies in meeting various legal requirements, including those set by GDPR, HIPAA, and Sarbanes-Oxley. For compliance, it’s important that you have features like secure document retention, controlled access, and audit records.
Onyx provides complete document scanning services that can turn your paper files into digital ones. This process includes scanning well, indexing correctly, and integrating into a current document management system or one that we build just for you.
Our system for managing documents has features like scanning, indexing, searching, keeping track of versions, and automating the process for documents. These features are meant to make it easier to handle your documents and make your business run more smoothly.
